Events and Administration Officer

Finn Church Aid is looking for Events and Administration Officer to support the work of the Secretariat of Network for Religious and Traditional Peacemakers (The Network) and the EU Aid Volunteer –program (EUAV).  The Events and Administration Officer will support the planning, organizing and reporting from the Network’s events and the effective administration of the Network’s global program and operations. In addition, the incumbent will assist in the voluntary preparations for EUAV, including recruitment and trainings of the volunteers, daily administration and financial tasks and travel arrangements.

Responsibilities:

Within the Network (70%)

• to coordinate planning, logistical and travel arrangements of conferences, meetings and other events in Finland and elsewhere

• to draft reports and communications materials from events

• to carry out daily financial and administrative tasks, including processing of travel claims, invoices, drafting contracts and agreements, and filing documents

• to support Network Secretariat’s internal communication

• to support NETWS fundraising efforts in coordination with the Resource Mobilization Manager

Within EUAV (30%)

• to assist in voluntary preparations for EUAV, i.e. recruitment and trainings of the volunteers 

• to assist in daily administration and financial management of EUAV

• to arrange deployment preparations. ie.. travel and visa preparations, travel claims, reimbursements etc.

• Possible travel to field for volunteer support tasks

Qualifications

• Undergraduate degree in Business Administration,Management Assistance, Project/Programme Management, Peace and Development studies or similar

• At least two years of professionally relevant experience from development/humanitarian/peacebuilding work, volunteer or events coordination, or administrative assistance

• Fluent in oral and written English, working knowledge of Finnish is an asset.

• Ability to work independently and proactively manage work 

• Proven problem solving skills

• Good attention to detail and highly numerate

• Excellent communication and inter-personal skills

• Excellent organizing skills 

• Ability to meet deadlines under pressure and to work exceptional/unpredictable hours when required

• Availability to travel outside Finland occasionally 

A fixed-term contract for this position will be made until 31.12.2020, starting as soon as possible (latest 1.5.2020). The compensation is based on FCA Compensation System and depends on prior work experience. 

For more information please contact Sara Linnoinen, Acting Head of Secretariat, sara.linnoinen(at)kua.fi,  and Sabina Bergholm, Manager of International Voluntary work, sabina.bergholm(at)kua.fi.

Please apply by using the link no later than 11.3.2020. Applicants will be short-listed and contacted for an interview.  Interviews will be held 16.–20.3.

Finn Church Aid (FCA) is Finland’s largest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.

FCA hosts the Secretariat of the Network for Religious and Traditional Peacemakers (Network), a network that brings together actors to provide global support for grassroots to international peacemaking and peacebuilding efforts. The activities of the Network involve more than 50 active organisations around the globe. The Network Secretariat consists of approximately 15 staff members that work in four different continents. 

FCA practices zero tolerance against child abuse. FCA’s Child Safeguarding Policy applies to all FCA staff. FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money laundering and Combating the Financing of Terrorism requirements.

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