Administration & Procurement Officer

Finn Church Aid (FCA) is Finland’s largest organization for development cooperation and second largest provider of humanitarian assistance. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education.

FCA has been working in Cambodia since the end of the 1970’s providing humanitarian aid and supporting the development of livelihoods, quality education opportunities and youth participation for the poorest people. Currently the main donors for FCA’s Cambodia programme are the Government of Finland, Government of Sweden (Sida) and private donors. 

FCA is now recruiting a committed and systematic Administration & Procurement Officer interested in working for Cambodia Country Office in Phnom Penh, as part of our multi-cultural team and to further develop FCA’s administrative work for quality program implementation.

Main duties and responsibilities:

• Take part in procurement of goods, supplies and works, as a member of the procurement committee.

• Maintain the procurement registration number, procurement tracking number, prepare purchase orders and assure all supporting documents are in place

• Advise program staff in preparing procurement plans

• Maintain and update fixed assets and inventory list

• Responsible for office stationery stock 

• Responsible for management of local consultant/supplier contracts

• Responsible for filling of project contracts

• Arrange hotel bookings, transportation and flights for FCA staff, Volunteers and visitors

• Apply visa entry/extension for expatriate staff

• Assist in preparation of trainings, workshops

• Maintain HR files for staff and document HR decisions 

• Prepare the short list/interviews for new recruitments and arrange interview schedules.

• Maintain workbooks for local staff

• Prepare NSSF for local staff and send to NSSF for the payment

• Communicate with insurance companies.

• Prepare correspondences and communications with e.g. governmental authorities (including Tax Department).

• Coordinate with local IT companies/HO if there is problem related either Laptop, printer, internet.

• Prepare documentation for and provide clear information during external/internal audit 

Competence and Personal Requirements:

• Bachelor’s Degree in Business Administration, Accounting and /or Human Resource Management

• Minimum four years of working experience in similar positions

• Ability to work independently, with commitment and honesty.

• Commitment to multiple responsibilities

• Experience in processing procurements

• Experience in HR management

• Excellent administration and logistics skills

• Good communication / IT skills

• Excellent skills in organizing travel arrangements, events

• Responsible team worker with a capacity to take imitative when needed

• A systematic person with a passion for precision

• Good English skills, fluency in Khmer

The permanent contract for this position is with a probation period of 3 months. The Administrative & Procurement Officer will report to the Finance & Admin Manager. The compensation is based on FCA Compensation System and depends on prior work experience. Preferred starting date is as soon as possible. 

Please apply by Friday, 4th October 2019. 

If you have any queries, please contact: cambodia@kua.fi

FCA practices zero tolerance against child abuse. FCA’s Child Safeguarding Policy applies to all FCA staff.

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