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Hae

Hae sivuilta

Admin/HR Assistant

Ilmoittaja

Kirkon Ulkomaanapu

Paikkakunta

Mogadishu

Työsuhdetyyppi

Kokoaikainen

Viimeinen hakupäivä

Position Title: Admin/ HR Assistant

Reporting to: Admin/HR Manager

Duty Station: Mogadishu, Somalia

Employment period: Nov 2018 (1 year) with the possibility of extension.

Background 

FCA works to enable people to break the circle of poverty and violence. We are a rights-based actor, a Finnish organization with 70 years of experience, with operations in 15 countries. FCA is Finland’s largest NGO in development cooperation and second largest provider of disaster relief. Our action is guided by international human rights standards and principles. We realise our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE). 

In Somalia and Somaliland FCA has been working under a right to peace thematic areas since 2008 including governance and reconciliation projects and later has expanded in quality education (R2QE) thematic area.

Primary purpose of the position: 

HR & Admin Assistant is responsible for providing human resource and administrative support to the FCA Mogadishu office. S/he works closely with the Admin/ HR Manager and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner. S/he is responsible for running of day-to-day HR & Administrative activities in Mogadishu Office. 

Main roles and responsibility: 

  • Assist the Admin/HR Manager in developing, establishing, maintaining, archiving and auditing HR and administrative systems.
  • Participate in the recruitment process in Mogadishu to ensure compliance with FCA hiring procedures as outlined in the HR Manual as well as preparation for employment contracts for incoming staff.
  • Maintain up to date staff records and verify personnel information as necessary;
  • Secure management of personnel records for  all personnel; 
  • Ensure proper filing system and all relevant documents fulfilling audit requirements are in place;
  • Receive new employees and conduct preliminary orientation in HR and FCA Code of Conduct, Anti-corruption and Security training.
  • Draft temporary and casual contract and make sure that concerned parties signed off.
  • Ensure all new staff are added to the medical TIA cover by updating the insurance lists and invoices processed for the service providers.
  • Assist the HR & Admin Manager in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in Mogadishu
  • Assist in administering exit interviews and monitor clearance by exiting staff.
  • Ensure that probation objectives and reviews are carried out in a timely manner and that managers are tasked to act on arising concerns.
  • Monitor and track status of all request and initiate follow up action to ensure selection review submission is timely, accurate and contains complete documentations.
  • Draft and submitted all correspondence and related documentation for the signature of designated Authority.
  • Preparation of ID documentation for newly appointed personnel.
  • Ensure that timesheets for all area office staff are received every month; responsible for filing and archiving of the timesheets
  • Assist in preparation of payroll and ensure that all payroll changes are captured every month. 
  • Ensures up-dating and distribution of area office staff directory lists on a monthly basis
  • Assist with completion of necessary reports or compilation of HR/Administration information as requested.
  • Any other relevant tasks assigned by the direct supervisor 

Competence, experience, skills, knowledge needed

  • University degree/high degree in Human resource/Business/Administrative or related field is an advantage.
  • Minimum of 3 years’ experience in a similar position with an international organization preferably in Somalia context.
  • Demonstrated ability to work in a multicultural environment, and establish harmonious and effective working relationships, both within and outside the organization.
  • Good knowledge for recruitment software’s
  • Good command of spoken and written English and Somali.
  • Good organizational and communication skills, highly disciplined and responsible.
  • Very honest and trustworthy person.
  • Willing to travel and can work under pressure.
  • Excellent Problem Solving Skills.

Additional Considerations

  • Please note that the closing time is 23:59 pm local time.
  • Applications received after the closing date will not be considered.
  • Only short-listed candidates will be contacted.
  • Email or Paper applications will not be considered.

 Application process: 

Please apply by using the link no later than on 19th of Oct 2018. Applicants will be short-listed and contacted for an interview on a progressive basis. 

Female candidates are highly encouraged!

Jätä hakemus

https://fca.rekrytointi.com/paikat/index.php?jid=234&key=&o=A_RJ&rspvt=buppz75f…